OsoiteWithSecure™ protects businesses all over the world from modern threats. We do this through a Co-security approach born from first-hand knowledge that no one can solve every cyber security problem alone. Every single day, our diverse, growing team fights against online extortion, threats to national infrastructure, the unlawful spread of sensitive information, and everything in-between. The best part about working for WithSecure is our people! We are a community of dedicated and passionate professionals that take workplace happiness seriously. If you’re looking for something that’s more than just a job – we’d love to hear from you.
We are seeking a highly organized and proactive Executive/Personal Assistant to provide comprehensive administrative support to the Chairman of the Board, Risto Siilasmaa. The ideal candidate will be proactive, detail-oriented, and able to handle a wide range of responsibilities with discretion and professionalism. Additionally, candidates with a keen interest in technology and investing, along with a curiosity about utilizing cutting-edge technologies like AI in daily work, will find this role particularly rewarding.
Key Responsibilities
- Manage complex calendars for Chairman of the Board, ensuring all the appointments, meetings and travel itineraries are scheduled and organised efficiently
- Make travel arrangements, including flights, accommodation and ground transportation
- Coordinate correspondence and content in readiness for Board meetings
- Act as a liaison between the Chairman and internal/external stakeholders
- Prepare meeting agendas, presentations, and other materials as needed
- Assist with basic reporting and analysis tasks, such as compiling data, creating spreadsheets, and generating reports
- Conduct research and prepare reports on various topics as requested
- Manage special projects and initiatives on behalf of the Chairman
- Handle confidential information with discretion and maintain strict confidentiality at all times
- Anticipate the Chairman's needs and proactively address them to ensure efficient workflow
- Demonstrate curiosity and willingness to explore and implement new technologies, including AI, to streamline tasks and enhance productivity
- Assist with personal tasks and errands as needed
What are we looking for?
- There is no one day that is the same, and your passion for excellence is key. You should have great organisational and time management skills, with the ability to prioritize multiple tasks and meet deadlines.
- Communication is a pivotal part of the job; strong written skills are an important part of the role. You would not be phased by working with people at all levels across the organisation, ideally within a global or international organization.
- This will be a trusted role and you will need to be confident with handing sensitive information with the highest level of integrity.
- Proven experience as an Executive Assistant or similar role, supporting C-suite executives or board members.
- Proficiency in Microsoft Office Suite and other relevant software.
- Interest in technology and investing, with a curiosity to explore and integrate new technologies like AI into daily work processes.
- Ability to prioritize tasks and work well under pressure.
- Flexibility to adapt to changing priorities and work outside of regular business hours when necessary.
What will you get from us
This opportunity offers a full-time position with a competitive salary and comprehensive benefits package, located in Helsinki, Finland. If you have any further questions before sending your application, you can contact Irma Huotinen (irma.huotinen@withsecure.com) with questions.
