Executive Assistant (Part-Time)

Are you ready to join a group of talented people in an innovative and internationally growing investment company? This is an opportunity to join an organisation that is building the urban future, with a focus on putting people and the planet at the heart of all we do.
We are looking for an Executive Assistant in permanent employment to support one of our senior leaders. If you are a proactive problem solver, a great communicator with even greater organizational skills, and a team player with an ability to drive administrative processes, you might just be the person we are looking for. 
The position
As the Part-Time Executive Assistant, you will play a central coordinating role in supporting the Velo Capital leadership team, at times handing confidential matters. You will work closely with our COO and Fund Manager based in Helsinki / Finland, becoming a key go-to person to support her daily tasks and the practical functioning of the Leadership Team. In your role, you will join an international team based in multiple countries and offices, working and communicating primarily in English.
Your responsibility areas include, but are not limited to:

• Administrative tasks 
  • Calendar and inbox management 
  • Travel arrangements
  • Submission of travel expenses 
  • Maintaining contacts in Outlook
• Meeting organization
  •  Coordination of attendance, agendas, materials, presentations, prep time room bookings, meeting memos and follow ups
• Close coordination with the Office Support team across geographies and the Office Services / Office Support team in Velo Germany – you will be frequently interacting with colleagues in the Nordics, UK and Germany (in English)
• Ownership of selected support processes and recurring meetings 
  • Scheduling and coordinating weekly recurring meetings e.g All Hands meetings and Business Updates
  • Internal communication – preparing / collating all staff communication on email / in regular update presentations 
• Driving other internal projects and ad hoc tasks of various size and complexity for the Velo Leadership Team

We can partially tailor your areas of responsibility to align with your professional preferences.
The team & we offer
Velo Capital is the alternative real estate credit platform within Urban Partners. Velo Capital provides flexible real estate credit solutions to enable ideas and deploy capital to advance the transition to sustainable communities. Velo Capital was established in 2021 with the acquisition of Flins Capital Partners GmbH (“FCP”), a leading German debt advisory specialist. Velo Capital currently advises four funds that are managing approximately €1bn AUM focusing on real estate credit investments in the German and Nordic markets. Velo Capital is in the process of raising capital for the launch of a new credit strategy across Northern Europe, with a focus on green financing and supporting the sustainable transition of urban spaces. Velo Capital today is a team of 27 credit professionals located across Germany and the Nordics.
You will be an integrated part of both the Velo Capital team and our Executive Assistant community. The role is part-time (50% or 20h per week). Your workplace will be our modern and centrally located office in Pohjoisesplanadi. 
Urban Partners is a rapidly growing international company, offering you the opportunity to immerse yourself in our international atmosphere. You will have various possibilities for professional development, as well as the chance to participate in many joint team activities and social gatherings. The culture at Urban Partners is characterized by a blend of highly ambitious and driven individuals, along with a clear preference for entrepreneurship, teamwork, and a values-guided culture.
Qualifications

We expect you to be experienced in an assistant position. You are familiar with Microsoft Office tools, especially Outlook and PowerPoint. You may have completed bachelor’s degree studies in a relevant field. Some commercial and technical savviness is appreciated in the role, and you are motivated to constantly develop your ways of working. Furthermore, you have

• Advanced calendar management and prioritization skills
• Experience in inbox management, including emails, contacts and meetings
• Experience in travel arrangements and events management
• Professional communication skills in written and spoken English
• Project and/or process management skills: you can take ownership of selected processes (e.g. recurring team calls)
• An ability to drive administrative processes and internal projects proactively and independently, taking the ownership of your responsibility area
• Efficient and organized working style
• Firm but friendly approach to all stakeholders
• Business acumen: ability to quickly grasp business priorities and understand action points
• An ability to stay organized in a fast-paced environment across a wide range of work streams
• An ability to handle confidential material discreetly
• A positive team player mindset with a working style that is flexible and solution oriented

Join us
If you feel we have just described you, please let us know more about you. Please attach your CV and application in English, using the apply link below. We are happy to answer questions for more information, so please contact Viivi Tuhkala.  Viivi is best reached by e-mail viit@urban.partners or please call on +358 44 569 9069.
We encourage you to apply as soon as possible and no later than 15 April 2024.