OsoiteIntroduction
Saab UK is part of Scandinavia’s largest defence company, bringing together the best of Swedish and British innovation. Saab offers world-leading solutions and services in defence, aviation, space, and civil security to keep people and society safe. Our UK presence has been growing at pace, meaning we can offer a wide range of opportunities for personal fulfilment and career growth. We currently employ over 500 people across eight sites in the UK, and our specialisations include software engineering, underwater robotics, radars, AI, and armed forces training.
As part of the global entity Saab AB, Saab UK combines the innovative spirit of a start-up with the resources and expertise of a larger corporation. Globally, Saab employs over 22,000 people, with operations on every continent. Our partnerships with UK customers and industry mean we are able to deliver innovative solutions to complex challenges, anticipating the threats of tomorrow. We invest 23% of our annual revenue into research and development, collaborating with a range of partners including industry and academia.
Saab is a company that offers our employees plenty of opportunities for growth and advancement. We embrace diversity and are committed to providing a workplace where individuals can thrive professionally, paving the way for future progression. We also recognise the need for a healthy work-life balance to ensure our staff have the chance to live a fulfilling life beyond the workplace.
Job Purpose:
To provide comprehensive, effective and efficient Financial Support to the Contractor pool on contract to SAAB UK. The role will report to the Contractor Manager SAAB UK.
Task & Responsibilities:
As a Financial Support Administrator (FSA), your responsibilities will be:
- Provide direct support to the SAAB UK Contractor pool where required.
- Provide the 1st line approval check for SAAB UK Contractor invoices.
- Submit SAAB UK Contractor Invoices for further lines of approval.
- Be the initial point of contact for SAAB UK Contractor invoice matters.
- Submit consolidated summary sheet to SAAB T&S Finance.
Saab Spreadsheet:
- Prepare monthly Saab spreadsheet.
- Provide a summary of days worked in the month and role (Analyst, LTA, Tech, Site Technicians) against given Project Codes.
- Clear down previous months information.
- Update with those contractors due a contract advance payment.
- Update project sheet to reflect Operations Manager’s order numbers.
- From Operations Manager’s order number sheet Identify which contractors are working on each task.
Contractor’s invoices:
- Acknowledge receipt of invoice from each contractor individually.
- Maintain “No Contract Advance” information and amend as necessary.
- Chase invoices that are over-due for receipt.
- Check that contractor’s invoices:
- Meet Saab invoicing criteria.
- Have updated unique invoice.
- Days worked are calculated correctly.
- Have used the correct order numbers.
- Expenses match the accompanying receipts.
- Currency exchanges are calculated correctly.
- Mileage dates correlate with the days on task and are correct.
- Record all details from contractor’s invoices onto Saab monthly spreadsheet (this sentence doesn’t belie just how big the job is)
- Record all days worked on task for each individual contractor.
- Create and insert accounts payment table for each contractor’s invoice.
- Return updated invoice to respective contractor in pdf format for mailing to Accounts Payable, Sweden.
- Check invoices are on Agresso.
Clothing:
- Record all clothing purchases by individual contractor on Clothing Record
End of December
- Send ‘check data’ for days worked and remaining on contract to each individual contractor.
- Respond to discrepancies and evidence.
Annually
- In April create new ‘Contract Advance (CA) Spreadsheet’ for the year.
- Collect and record all the contractor’s designated non-contract advance payment months on the CA spreadsheet.
Adhoc
- Set up new Contractors on spreadsheet as and when instructed.
- Keep Notes for Invoicing up to date and accurate.
- Keep Rates of Pay charts up to date and accurate.
- Periodically send Contractors a running total of their individual worked days and balance of days for the year.
- Assist with any Internal/External audits where applicable.
- Provide a central point of contact with VARANGIAN and SAAB AP.Establish procedures and best practice.
